WorkLedger guide

Site receipts

Record money received against the correct site with its date and reference. Keep external invoices or receipts according to your business process.

Category Sites & finance

Record site receipts

  1. Open Site Receipts

    Open Site Finance and, under Records & Reports, select Receipts to review the money recorded as received from site clients.

    WorkLedger Site Finance screen showing the Receipts option under Records and Reports
    Open Site Finance and select Receipts to review site receipt records.

  2. Add a site receipt

    Tap Add Receipt and make sure the receipt is assigned to the correct site before entering the transaction details.

    WorkLedger Add Site Receipt screen showing the site and receipt information fields
    Start a new receipt and confirm that the correct site is selected.

  3. Enter the receipt details

    Enter the receipt date, receipt type, amount, and payment method. Add a reference number and notes when applicable, then save the receipt.

    WorkLedger Add Site Receipt screen showing an amount and payment information
    Record the amount and supporting receipt and payment details accurately.

  4. Confirm the updated site totals

    Return to Site Finance and confirm that the receipt count and financial totals have updated as expected. Reconcile the WorkLedger entry with the applicable invoice, receipt, bank record, or other source document.

    WorkLedger Site Finance screen after a site receipt has been recorded
    Confirm the updated receipt information and reconcile it with your source records.

Tips and important notes

Site financeReview local site receipts, expenses, and project finances together.ExpensesEnter site expenses promptly and retain the relevant supporting documents.SitesOrganize project records with distinct sites and review them before closing.